Bay Hills Beacon: January 2021

JANUARY 2021

Next Board Meeting: February 2nd at 7:30pm - VIRTUAL

PSA: Please do not reply to these monthly Beacon email blasts. This is a mass mailing list with over 600 emails that does not link to anyone from the Bay Hills Board. Should you have a question please visit the Contacts page on the website and direct your email to the most appropriate board member. The beacon@bayhillsonline.com email is for advertising and Beacon related posts only. Moving forward replies to monthly Beacon blasts will not be seen.

A LETTER FROM THE PRESIDENT

Hello Neighbors,

I hope everyone had a safe and happy holiday. We had an extremely successful food drive for My Brothers Pantry through our annual luminary celebration. Over 800 cans were collected. We will consider doing this again mid year if we can work out logistics.

We have two main focus items heading into 2021. First will be getting our updated By-Laws approved and properly registered. More details will be shared in the next month or two on what will be needed to do this. Second, moving forward with a project to upgrade the area around the Pavilion. Jeff Burkhart is leading this project for the Board and again more details to follow.

We have a request to address replacing replacing trees removed this fall. We had removed 9 oak trees over the past year. We would like to do this in the spring along with additional planting at the basketball courts.

We are also planning to have food trucks on a regular basis in the new year. Please keep an eye out for information regarding these on the website and Facebook page. Thank you to Doug Butschky for leading these efforts.

As always feel free to reach out to me with any questions or ideas at president@bayhillsonline.com.

Best,

Dave

FOOD TRUCK SCHEDULE

2 Bold Chefs

CLICK HERE TO SEE MENU

Wednesday, Jan. 6th from 3-6pm

Wednesday, Jan. 20th from 3-6pm

Saturday, Feb. 13th from 11am-2pm

Thursday, Feb. 25th from 3-6pm

January 5, 2021

Treasurers Report Ending December 31, 2020

The attached spreadsheet provides the account balances, income and expenditures for the month of September as well as year to date. We are currently at 100% (12 months out of 12) of the way through the year, so you can compare where we are in any category against that figure.

With regard to income, we are very much on track, despite COVID-19. We have collected 103.04% of our budgeted 2020 HOA Dues. Remember however, we set the dues collection at 87% of total owed, based on prior history. We also collected $670 in prior year’s dues and late fees last month. That is encouraging, as several households that had been arrears for prior years are now caught up. However, I expect that most of those were the result of payment at settlement from a home sale.

There are currently 66 households in arrears on 2020 dues. Of those 33 are also in arrears for prior years dues and fees. The highest amount in arrears, over and above just the 2020 amount, is $1,045.00 and the lowest is $230.00. There are an additional 12 households that owe an amount less than $150, ranging from $120.00 to $15.00. All total the amount outstanding for 2020 and all prior years is now $17,317.50.

If anyone has any questions about the treasurer’s report, please email me at treasurer@bayhillsonline.com.

Respectfully,

Bob Ray, Treasurer, BHCA

Bay Hills Community Association

January 5, 2021 7:30 P.M.

Location Virtual

Members: Doug Butschy, Jen Donnelly, Amanda Rambo, Don VanHassent, Dave Eckels,

Oliver Perry, Bob Ray, Annie Kersey, Jeff Burkhart

Didn’t Attend: Steve Sheesley, Ryan Bauer, Ed Dawson

Call to Order

Welcome
Minutes of Last Meeting Approval

Notes:

Started @ 7:36PM

Catch up on Dec meeting minutes in February. Send meeting minutes out to board from Nov and Dec.

Treasurer's Report

- Approved numbers
- Accounts past due 2 year re with Procom and Mike Neall
- Account past due asked to waive penalty
- pay Golf Course Drive matching funds for lot

Notes:

See the treasurer's report Bob sent

~$88K Balance

$48K in BBT account

$40K in ProCom

Notices for dues are sent in February, due by the end of March.

Move some money from Union account to BBT account

Budget approved.

Mike Neall - Decided to only deal with accounts that were 2 years or more overdue. When do you file a lien on a property that is overdue on HOA dues. Have to do it within two years of being late for dues, if after you can’t do it legally. 3 accounts have liens on their property which are behind.

Matching Funds at Golf Course Lot (Adam Miller)- $530 matching funds Bay Hills to send check to Adam Miller. Bob sending to Fran on 1/6/20

Bob and Dave to discuss the past due funds and waiving the penalty after this meeting.

Communications/Social

Food Drive follow up maybe do this twice a year
Food truck schedule and 2020 events
Newsletter/email access for Doug B

Notes:

Doug B. will be moving soon. His dad is not in good health. He will still work on the food truck schedule, but will not be taking on other events as he will no longer be living in Bay Hills.

Traffic

Capital Improvements/Long Range Planning

Jeff Burkhart taking over
LT Pavillion and Volleyball courts plan and budget for 2021
Signage updating island refresh

Notes:

N/A

Property & Grounds.

Replacement of trees lost the past year
Round 2 of planting at Basketball courts

Notes:

Don V. - Grant applications for community tree plantings.

Recreation

Basketball court Gates open again

Notes:

N/A

New Business

- Broadneck Council of Communities help with parking lot update at the Bay Hills Shopping Center
- Deep Creek Dredging

Notes:

Not doing anything with BCC - repainting the lines on the parking lot

Old Business

Community property inventory Bob Ray/Jeff B set up meeting with Amanda Fielder
By Law update plan Everything is being handled by our lawyers.

Notes:

Would like to approve the new bylaws in the March or April meeting. Hold outside to vote.

Covenants

- Need someone for this spot
- Plan to update restrictions in 2020/2021

Notes:

Open question/Comments

Adjournment

JANUARY 2021

Next Board Meeting: February 2nd at 7:30pm - VIRTUAL

A LETTER FROM THE PRESIDENT

Hello Neighbors,

I hope everyone had a safe and happy holiday. We had an extremely successful food drive for My Brothers Pantry through our annual luminary celebration. Over 800 cans were collected. We will consider doing this again mid year if we can work out logistics.

We have a request to address replacing replacing trees removed this fall. We had removed 9 oak trees over the past year. We would like to do this in the spring along with additional planting at the basketball courts.

We are also planning to have food trucks on a regular basis in the new year. Please keep an eye out for information regarding these on the website and Facebook page. Thank you to Doug Butschky for leading these efforts.

As always feel free to reach out to me with any questions or ideas at president@bayhillsonline.com.

Best,

Dave

FOOD TRUCK SCHEDULE

2 Bold Chefs

Wednesday, Jan. 6th from 3-6pm

Wednesday, Jan. 20th from 3-6pm

Saturday, Feb. 13th from 11am-2pm

Thursday, Feb. 25th from 3-6pm

January 5, 2021

Treasurers Report Ending December 31, 2020

The attached spreadsheet provides the account balances, income and expenditures for the month of September as well as year to date. We are currently at 100% (12 months out of 12) of the way through the year, so you can compare where we are in any category against that figure.

If anyone has any questions about the treasurer’s report, please email me at treasurer@bayhillsonline.com.

Respectfully,

Bob Ray, Treasurer, BHCA

If you are interested in having information in the Bay Hills Beacon or on the website, please email me at beacon@bayhillsonline.com